HAPS Code of Conduct

HAPS is a friendly organization based on respect for everyone.  We expect participants in any portion of the HAPS Annual conference to be kind, considerate, and respectful to others.  There is a list of some ways in which a person can violate this principle at the bottom of this section, but fundamentally, just be nice.  

Having a problem with someone and need help working out a solution?  Contact a HAPS board member, steering committee chair, or employee, and we will follow up.  Or send an email to info@hapsconnect.org.

Individuals found not living up to either the spirit or letter of our conduct expectations can expect to be removed from the conference with no refund.

Unacceptable Behaviors Include:

  • Intimidating, harassing, abusive, discriminatory, derogatory or demeaning speech or actions by any participant

  • Harmful or prejudicial verbal or written comments or visual images related to gender, sexual orientation, race, religion, disability, or other personal characteristics

  • Inappropriate use of nudity and/or sexual images or descriptions in public spaces (including presentations, presentation slides, or posters)

  • Deliberate intimidation, micro-aggression, stalking, or following

  • Harassing photography of any kind

  • Photographing slides of oral presentations and/or posters without the express permission of the presenter/author

  • Recording of sessions or events without the express permission of the presenter/author

  • Disruption of scientific sessions or other events

  • Unwelcome and uninvited attention or contact

  • Physical assault (including unwelcome touch or groping)

  • Real or implied threat of physical, professional, or financial harm

  • Retaliation against an individual for reporting discrimination or harassment

  • Intentionally filing a false report of discrimination or harassment

  • Signs of intoxication and/or influence of drugs

Consequences include:

Unacceptable behavior from any participant will not be tolerated. Anyone asked to stop unacceptable behavior is expected to comply immediately.  Anyone presenting unacceptable behavior or failing to comply with a request to cease unacceptable behavior will be investigated by the HAPS Board of Directors to the extent that the Board deems necessary.  Additionally:

  • HAPS Board of Directors, Staff (or their designees), or Security may take any action they deem necessary and appropriate, including immediate removal of the violator from the meeting without warning or refund.

  • HAPS may choose to prohibit the violator from attendance at any future meeting

  • Violators may also face additional consequences such as termination of Society membership and reporting the unacceptable behavior to the violator’s employer and to appropriate authorities.