HAPS Code of Conduct

HAPS is a friendly organization based on respect for everyone.  We expect participants in any portion of the HAPS Annual conference to be kind, considerate, and respectful to others.  There is a list of ways in which a person can violate this principle at the bottom of this section, but fundamentally, just be nice.  


Having a problem with someone and need help working out a solution?  Contact a HAPS board member, steering committee chair, or employee, and we will follow up.  Or send an email to info@hapsconnect.org.


Individuals found not living up to either the spirit or letter of our conduct expectations can expect to be removed from the conference with no refund.




Unacceptable Behaviors Include:

  • Intimidating, harassing, abusive, discriminatory, derogatory or demeaning speech or actions by any participant

  • Harmful or prejudicial verbal or written comments or visual images related to gender, sexual orientation, race, religion, disability, or other personal characteristics

  • Inappropriate use of nudity and/or sexual images in public spaces (including presentation slides or posters)

  • Deliberate intimidation, micro-aggression, stalking, or following

  • Harassing photography of any kind

  • Photographing slides of oral presentations and posters without the express permission of the presenter/author

  • Recording of sessions or events without the express permission of the presenter/author

  • Sustained disruption of scientific sessions or other events

  • Unwelcome and uninvited attention or contact

  • Physical assault (including unwelcome touch or groping)

  • Real or implied threat of physical, professional, or financial harm

  • Retaliation against an individual for reporting discrimination or harassment

  • Intentionally filing a false report of discrimination or harassment

  • Signs of intoxication and/or influence of drugs




Consequences  Include:


Unacceptable behavior from any participant will not be tolerated. Anyone asked to stop unacceptable behavior is expected to comply immediately.  Anyone failing to comply will be investigated by the HAPS Board of Directors to the extent that the Board deems necessary before taking action.


  • HAPS Board of Directors, Staff (or their designee), or security may take any action necessary and appropriate, including immediate removal from the meeting without warning or refund

  • HAPS reserves the right to prohibit the violator from attendance at any future meeting

  • Violations may also result in additional consequences such as termination of society membership, if applicable, and reporting the unacceptable behavior to the violator’s employer or local authorities